Location: Boston Metro, MA | On-site 5 days
Pay Range: $15-$22/hour
Schedule: Full-time | Monday-Friday
- Monday: 12:30 pm – 8:30 pm
- Tuesday: 10:00 am – 6:00 pm
- Wednesday: 12:00 pm – 8:30 pm
- Thursday: 10:00 am – 6:00 pm
- Friday: 10:30 am – 6:00 pm
Assignment Duration: ~2 months
About the Opportunity
Our client is seeking a temporary Administrative Assistant to support front-desk operations, provide excellent customer service, and maintain a welcoming and organized environment.
The Administrative Assistant oversees the building lobby, waiting areas, and reception space while ensuring a high level of confidentiality. This role welcomes visitors, supports program operations, and maintains a professional, inclusive, and safe environment. The position also performs essential clerical, customer service, and front-desk duties.
Required Qualifications & Skills
- High School diploma or HISET equivalent required
- 3+ years of Administrative Assistant or Reception experience in a fast-paced, multi-function environment
- Bilingual ability preferred but not required: English and Haitian Creole, Spanish, Portuguese, or Cape Verdean Creole
- Strong organizational, multitasking, and customer service skills
- Proficiency with Microsoft Office 365, internet tools, Zoom, and phone systems
- Excellent interpersonal and communication skills, with the ability to remain calm and supportive when assisting individuals under stress
- Ability to work collaboratively with staff across multiple programs
- Commitment to working respectfully with individuals from diverse cultural, social, and economic backgrounds
Key Responsibilities
- Greet employees and visitors in a professional and courteous manner
- Monitor activity at the main entrance and maintain an organized front desk
- Oversee building safety procedures, including opening/closing protocols, securing entrances, managing alarms, and notifying leadership of safety concerns
- Check in visitors, issue badges, and ensure no visitor is left unattended
- Provide telephone support, including answering, routing, and taking messages promptly
- Receive, sort, and distribute mail and packages; maintain delivery logs
- Update building directories and phone lists
- Ensure front-desk coverage and secure backup before stepping away
- Report issues related to phones, door locks, elevators, electrical systems, alarms, cameras, maintenance needs, or disruptive activity
- Utilize office technology, including computers, phones, and photocopiers; prolonged periods of sitting or standing may be required
- Maintain professional boundaries and uphold confidentiality standards
- Attend meetings and trainings as needed
- Perform additional duties as assigned
Apply Today
If you’re a proactive, service-minded professional ready to support a mission-driven team, we want to hear from you. Apply now for a chance to make an impact in this short-term role!
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
