Location: Everett, MA | On-site
Pay Range: $30-$35/hour
Schedule: Full-time, Temporary | Monday-Friday, 7-4
Required: 2+ years of experience in document control, project coordination, or administrative support
Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.
About the Opportunity
A project-focused organization is seeking a detail-oriented Temporary Document Control Specialist to manage the lifecycle of project correspondence, technical documentation, and client deliverables. This role will coordinate internal document reviews and approvals, maintain accurate document control logs, and ensure submissions, comments, and responses are tracked through completion.
Qualifications & Skills
- 2+ years of experience in document control, project administration, project coordination, or a similar role preferred
- Experience supporting engineering, construction, transportation, infrastructure, technology, or other document-intensive projects preferred
- Strong organizational skills and exceptional attention to detail
- Ability to manage a high volume of documents, revisions, comments, deadlines, and competing priorities
- Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook, and SharePoint
- Experience with electronic document management systems (EDMS), project collaboration platforms, or client document-submittal systems preferred
- Ability to consistently apply document numbering, revision control, naming conventions, filing requirements, and document management procedures
- Strong written and verbal communication skills
- Ability to professionally coordinate with and follow up with technical SMEs, project teams, and project leadership regarding outstanding actions and deadlines
- Ability to work independently while effectively coordinating across multiple technical disciplines and project stakeholders
Key Job Functions
- Maintain the project document control process, electronic repository, and official project records
- Ensure project documents meet established formatting, naming, numbering, revision control, and filing requirements
- Review documents for administrative and document-control compliance and verify required metadata before submission
- Maintain document registers, submittal logs, transmittal logs, comment logs, revision histories, and other document-control trackers
- Coordinate formal document submissions through client document management systems (EDMS) and project collaboration platforms
- Track document status, revisions, approvals, review comments, and required resubmissions
- Distribute client review comments to appropriate Subject Matter Experts (SMEs), track resolutions, and follow up on outstanding actions and deadlines
- Coordinate revised document packages and verify responses are incorporated before client resubmission
- Provide project management with document control reports on outstanding documents, overdue reviews, unresolved comments, and upcoming deadlines
- Support project audits, quality reviews, and client requests by retrieving complete documentation and histories, while coordinating with technical teams to maintain accurate project records
Apply Today
Ready to put your expertise in document control, project coordination, and technical documentation to work? Apply today to join a collaborative project team where your organization, communication, and attention to detail will help keep critical deliverables moving forward.
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
