THIS IS NOT A REMOTE POSITION. APPLICANTS MUST BE ABLE TO COMMUTE TO THE OFFICE IN BOSTON, MA, IN PERSON 5 DAYS PER WEEK.
Location: Boston, MA | On-site
Hourly Pay Range: $22-$25
Schedule: Full-time, temporary | Monday-Friday
Required: Bachelor’s degree and 3+ years of office management or administrative support experience
Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.
About the Opportunity
A leading nonprofit in Greater Boston is seeking an organized, service-oriented Temporary Office Coordinator to oversee daily office operations and provide administrative support to executive leadership and the Human Resources team. This role is ideal for a proactive problem-solver who can improve workflows, coordinate vendors, maintain an organized office environment, and deliver exceptional service to staff and visitors.
Join a mission-driven organization dedicated to helping families experiencing homelessness secure stable housing and build brighter futures for their children.
Qualifications & Skills
- Bachelor’s degree
- 3+ years of office management or administrative support experience
- Knowledge of office operations, administrative processes, and best practices
- Proficiency in Microsoft Office, including Outlook and SharePoint
- Experience with Adobe Sign preferred
- Strong organizational, communication, and interpersonal skills
- Ability to manage competing priorities, solve problems, and handle confidential information
- Professional, collaborative, adaptable, and service-oriented approach
- Experience in human services or nonprofit organizations preferred
- Spanish bilingual skills preferred
Key Responsibilities
- Oversee daily office operations, maintaining a clean, organized, professional, and welcoming environment
- Coordinate office vendors, building maintenance, equipment repairs, cleaning services, and supply orders
- Manage office inventory, incoming mail, packages, checks, and in-kind donations
- Greet visitors, answer incoming calls, coordinate meeting spaces, and provide reception coverage
- Maintain office systems, including phone lists, email distribution lists, records, and conference room schedules
- Monitor office equipment and troubleshoot operational issues
- Coordinate office policies, procedures, facilities requests, and equipment billing through Adobe Sign
- Partner with HR leadership to improve administrative workflows and operational efficiency
- Support human resources administration, including staff training, insurance communications, and open enrollment
- Collaborate across departments to support organizational goals, client service, and workplace safety
- Provide administrative coverage for team members as needed and complete additional duties as assigned
Apply Today
Ready to put your organizational and leadership skills to work for a meaningful cause? Apply today to help keep daily operations running smoothly while supporting an organization committed to helping families build stable futures.
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
