THIS IS NOT A REMOTE POSITION. APPLICANTS MUST BE ABLE TO COMMUTE TO THE OFFICE IN BOSTON, MA, IN PERSON 3 DAYS PER WEEK.
Location: Boston Metro, MA | Hybrid – 2 remote days/week
Salary Range: $130K-$150K | Bonus eligible
Schedule: Full-time | Monday-Friday
Required: Demonstrated experience in law firm administration, financial management, or business operations within a small to mid-sized law firm or professional services organization
Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.
About the Opportunity
A respected boutique litigation law firm in downtown Boston is seeking an experienced Firm Administrator to oversee its business operations, financial management, and administrative functions. Reporting directly to the firm’s partners, this integral leadership role offers the opportunity to manage a broad range of responsibilities while helping support the firm’s continued success.
Qualifications & Skills
- Demonstrated experience in law firm administration, financial management, or business operations within a small to mid-sized law firm or professional services organization
- Strong working knowledge of QuickBooks and legal billing systems; experience with Timeslips preferred
- Experience managing law firm billing, bookkeeping, accounts receivable, and financial reporting
- Knowledge of IOLTA accounts, client settlement disbursements, and legal financial operations
- Previous experience supervising administrative staff and overseeing human resources functions
- Excellent written and verbal communication, organizational, and planning skills
- Ability to work independently, exercise sound judgment, and make effective decisions
- Proactive approach with the ability to anticipate the needs of firm leadership and the organization
- Strong interpersonal skills and the ability to work effectively with individuals across different roles and personality types
- Adaptability, flexibility, and a positive, solutions-oriented attitude
- Willingness to work occasional overtime or outside standard business hours as needed
Key Responsibilities
- Oversee the daily operations and administrative management of the law firm
- Prepare and analyze financial reports, including billable time, work-in-progress (WIP), revenue, and profitability
- Manage bookkeeping, banking, and IOLTA accounts, including client settlement calculations and disbursements
- Oversee billing, accounts receivable, and accounts payable processes
- Manage vendor relationships, negotiate contracts, and coordinate with outside accounting professionals on tax planning and quarterly and year-end reporting
- Lead human resources and personnel management, including recruiting, interviewing, hiring, performance reviews, and employee development
- Supervise and support the administrative team through scheduling, workload coordination, coaching, and conflict resolution
- Oversee payroll processing, PTO tracking, and employee benefits administration, including health insurance, life insurance, disability coverage, and 401(k) plans
- Manage firm insurance policies, including professional liability, workers’ compensation, cyber liability, and business owners’ coverage
- Ensure compliance with applicable state and federal reporting requirements
- Coordinate facilities management, including maintenance, work orders, and lease renewals
- Serve as the primary liaison with external IT providers, overseeing technology implementation and functionality
- Coordinate law firm marketing initiatives, including LinkedIn activity, website updates, sponsorships, and networking events
- Plan and coordinate firm events and other special projects
Apply Today
Bring your experience in law firm operations, financial management, and administrative leadership to a role where your contributions directly support the success of the firm. Apply today to learn more about this opportunity!
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
