Location: Boston, MA | On-site 5 days
Salary Range: $65K-$75K | Non-exempt | Bonus Eligible
Schedule: Full-time | Monday-Friday, 9-5
About the Role
A respected law firm is seeking a detail-oriented Billing Coordinator to support its legal accounting and billing operations. This role is ideal for someone who thrives in a structured environment and enjoys managing processes related to legal billing, invoicing, and financial reporting.
The Billing Coordinator will play a critical role in ensuring accurate and timely law firm billing, collaborating with attorneys, finance staff, and administrative teams to maintain efficient billing workflows.
Key Qualifications
- Associate’s degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred
- 2+ years of billing experience, ideally in legal billing or professional services billing
- Strong attention to detail with a high level of accuracy and accountability
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Excellent communication, problem-solving, and time management skills
- Comfortable collaborating with attorneys, accounting teams, and administrative staff at all levels
- Proficiency in Microsoft Excel and Microsoft Office
- Experience with legal billing software such as Elite or Aderant is a plus
Responsibilities
- Monitor and process daily billing workflow tickets and respond promptly and professionally
- Coordinate with internal departments to ensure legal services are billed accurately and on time
- Research, resolve, and respond to billing discrepancies, escalating issues when necessary
- Review, edit, and finalize pre-bills and proformas in response to attorney and client requests
- Process billing adjustments, including write-ups, write-downs, and invoice corrections
- Maintain and update client and matter billing profiles, including rate changes and billing exceptions
- Update client and matter records, including address updates and matter closures
- Assist with e-billing processes, including invoice creation, submission, and tracking approval statuses
- Support preparation of monthly proformas and client statements, including printing, sorting, and distribution
- Prepare monthly IOLTA reports and apply retainer funds as directed by attorneys
- Generate financial reports for management, attorneys, and practice leaders related to billings, accounts receivable (AR), and work in progress (WIP)
- Provide administrative and accounting support to the finance team, including filing and cross-functional backup when needed
Grow Your Career
If you are a detail-oriented professional with experience in legal billing, billing coordination, or accounting operations, we encourage you to apply. Bring your expertise to a respected organization in the legal services industry and help ensure accurate, efficient billing operations.
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
