Location: Boston, MA | Hybrid – 2 remote days/week
Salary Range: $120,000 – $160,000
Schedule: Full-time | Monday–Friday
Join a Leading Legal Services Team as an Estate Administrator
Our client, a nationally recognized leader in the legal services industry, is seeking a highly motivated and detail-oriented Estate Administrator to support their Private Client and Trusts practice. This exciting opportunity is ideal for an experienced professional with 5+ years of probate and estate administration experience, especially those skilled in handling complex taxable estates and estate tax returns. This hybrid position offers flexibility, a collaborative culture, and the chance to work with some of the top legal minds in the industry.
Required Skills & Qualifications
- 5+ years of estate administration experience within a law firm or professional services setting.
- Demonstrated expertise in probate and estate administration in New York or Massachusetts.
- Strong background in drafting and filing federal and state estate tax returns.
- Proficiency with Microsoft Word, Excel, PDF programs, and Outlook.
- Experience with GEMS estate tax software is preferred.
- Excellent project management and organizational skills.
- Ability to communicate effectively.
- Ability to work both independently and collaboratively in a fast-paced environment.
- A Bachelor’s degree is required.
Key Responsibilities
- Manage all aspects of estate administration from start to finish.
- Prepare and file Massachusetts Probate Court and New York Surrogate’s Court documents.
- Draft and file federal and state estate tax returns (Massachusetts, New York, and others as applicable).
- Collect and value assets, calculate estate tax estimates, and prepare detailed accountings.
- Draft instruments of distribution, receipts, and correspondence to clients, beneficiaries, and advisors.
- Oversee post-mortem income tax planning, asset transfers, and funding of trusts.
- Act as a primary point of contact with attorneys, fiduciaries, family members, accountants, and financial advisors throughout the estate administration process.
Why Should You Apply?
This firm is known for its inclusive and collaborative culture. Recognized in the 2025 Chambers USA Guide, the team fosters professional growth and celebrates diversity. Recently named a Best Place to Work for LGBTQ+ Equality, our client offers a culture that supports and values every team member. If you have a superior client service mindset, a strong analytical approach, and a passion for trusts and estates law, this is your opportunity to make an impact in a top-tier legal environment.
Take the next step in your career as an Estate Administrator with a firm that values your expertise. Apply today for the chance to join a collaborative team committed to excellence in estate planning, trust administration, and client service.
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
