Location: Boston, MA | 5 days on-site
Pay Range: $120K-$160K
Schedule: Full-time | Monday-Friday
About the Opportunity
A Boston law firm is hiring an experienced and highly organized Office Manager to oversee daily administrative operations and ensure smooth execution of office management procedures. The ideal candidate will have strong leadership, communication, and problem-solving skills and thrive in a professional legal environment.
Required Qualifications
- Bachelor’s degree in Business Administration, Management, or related field, or equivalent professional experience
- 5+ years of management or supervisory experience within a law firm or legal department
- Proven understanding of federal and state regulations relevant to office operations
- Strong leadership and interpersonal skills with the ability to manage and motivate diverse teams
- Excellent communication, decision-making, and organizational abilities
- Proficiency in bookkeeping, financial transactions, and Microsoft Office Suite or similar tools
- High level of technical proficiency and comfort with office systems and technology
- Strong judgment and ability to handle confidential information with discretion
Key Responsibilities
- Supervise non-attorney personnel, including paralegals, legal assistants, receptionists, and clerks, managing workload allocation, staffing needs, scheduling, and performance reviews
- Oversee employee relations, including hiring, onboarding, performance management, and terminations, in coordination with Human Resources and supervising attorneys
- Conduct new hire orientations, coordinating training, office setup, and access to technology and facilities
- Support marketing initiatives by coordinating materials, maintaining inventory, assisting with project planning, and serving as the local marketing liaison
- Serve as the local contact for Library Services, coordinating vendor trainings (LexisNexis, Westlaw), ensuring proper filing, and monitoring library space and resources
- Manage client escrow accounts in accordance with legal guidelines, including account setup, bookkeeping, deposits, and disbursements
- Ensure compliance with risk management policies and procedures related to client intake, partner integration, and records management
- Maintain office space standards, including conference rooms, file rooms, and storage areas
- Oversee office services operations, including mail distribution, copying, hospitality, and supply management
- Coordinate maintenance and vendor relationships for office equipment (printers, copiers, fax machines, etc.) and assist the IT team with local technology needs
- Collaborate with building management on maintenance issues and assist with space planning or construction projects
- Schedule and facilitate video conferences and ensure proper setup of equipment and technology
- Contribute to the development and implementation of firm policies and procedures
- Perform additional duties as needed to support firm-wide operations and initiatives
Why Apply
This is an exciting opportunity to lead a dynamic office environment within the legal sector while supporting strategic operations across multiple teams. If you’re a proactive leader who thrives in a fast-paced professional setting, we want to hear from you!
Apply today for a chance to join a respected organization that values initiative, collaboration, and operational excellence.
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
