Location: Los Angeles, CA
Salary Range: $80,000 – $95,000
Schedule: Full-time | Monday-Friday
About the Role
Our client, a leader in the legal services industry, is seeking a highly organized and detail-oriented Real Estate Practice Assistant to join their legal support team in Los Angeles. This full-time position supports a team of attorneys specializing in real estate law, particularly commercial real estate transactions, leasing, acquisitions, and loan refinancing.
If you’re a proactive and dependable legal administrative professional with experience in real estate legal services, this is your opportunity to thrive in a dynamic, fast-paced environment.
Qualifications
- High school diploma or GED required; additional certification in legal studies or administrative support a plus.
- 5+ years of experience in a legal administrative assistant role, with a strong focus on real estate law.
- Familiarity with document management, billing systems, client intake systems, and e-filing platforms.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); typing speed of 60+ WPM.
- Ability to communicate effectively with professionalism, discretion, and sound judgment.
- Proven ability to manage multiple priorities, meet tight deadlines, and maintain organizational excellence.
- Strong client service orientation, dependability, and a proactive attitude.
Key Responsibilities
- Create and edit complex legal documents, including memos, contracts, spreadsheets, and presentations. Ensure all documents are accurate, formatted correctly, and delivered on time.
- Support commercial real estate transactions, including leasing, loan documentation, refinancing, and property acquisitions.
- Generate and organize closing binders using customary and Closing Disclosure (CD) programs.
- Coordinate with attorneys on due diligence efforts, document tracking, and required lender documents for closings.
- Review and process legal billing, ensuring accuracy and timely transmittals to clients.
- Maintain and organize digital and physical client files using document management systems.
- Monitor and manage incoming mail and communications, drafting responses or coordinating attorney action as needed.
- Submit attorney expense reports and reconcile documentation.
- Manage attorney calendars, schedule in-person and virtual meetings, and coordinate logistics (venues, catering, marketing materials, travel, and tech setup).
- Oversee inbound/outbound calls and emails, take accurate messages, and maintain clear communication with internal and external stakeholders.
- Update and maintain contact databases and CRM systems for client outreach and marketing efforts.
- Process client matter intake forms and assist with client onboarding.
Support general administrative functions, including scanning, copying, time entry, CLE tracking, and document e-signature management.
Why Join Our Client?
Our client offers a people-first culture and is committed to employee well-being through generous benefits, competitive compensation, and career development opportunities. Benefits include:
- Medical, dental, and vision insurance
- 401(k) retirement plan with company contributions
- Paid parental leave and other leave options
- Tuition reimbursement
- Professional development through in-house learning programs
- Generous paid time off and discretionary year-end bonuses
- Family formation and wellness benefits
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
