Location: Boston, MA
Pay Range: DOE
Schedule: Full-time
About the Role
Our client, a leader in the legal industry, is seeking a detail-oriented Temporary Records Specialist to join its Central Files Department. In this role, you will play a critical part in maintaining records databases, overseeing document storage, and ensuring the smooth operation of all records management functions.
Required Skills & Qualifications
- Self-motivated with a strong sense of ownership and initiative
- Ability to communicate effectively
- Ability to work effectively at all organizational levels
- Proficiency in Microsoft Office, especially Excel, and experience using software for workflow optimization
- Experience with Electronic Records Systems (preferred)
- Knowledge of Aderant RMS (preferred)
- Legal industry experience highly desirable
- Strong organizational skills and keen attention to detail
- Ability to lift up to 40 lbs and manage offsite storage needs
- Skilled at multitasking and prioritizing workflow in a fast-paced environment
- Works well both independently and as part of a team
Key Responsibilities
- Maintain and update records management databases with accuracy and efficiency
- Oversee and maintain company archives
- Perform database cleanup initiatives and identify areas for process improvement
- Retrieve, index, and present data from records software upon request
- Communicate with attorneys, paralegals, and legal administrative staff regarding case files
- Coordinate with vendors to retrieve case files from offsite storage facilities
- Answer records-related queries regarding location and status of files
- Index and track estate planning documents from drafting to implementation
- Maintain confidentiality and security of all records
- Ensure records areas remain clean, organized, and well-stocked
- Assist with inventory management for supplies and materials
- Perform additional administrative and records tasks as needed under the direction of the Records Manager
This is an excellent opportunity to advance your career in records management within a respected legal organization. You’ll work in a collaborative environment, gain exposure to legal document processes, and contribute to efficient operations that directly support case success. Apply today for the chance to become an integral part of our client’s records management team and take the next step in your legal administrative career.
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
