Location: South Boston, MA
Hourly Pay Range: $24-$26
Schedule: Full-time, 37.5-hour work week | Monday-Friday
Required: 5+ years of administrative experience, preferably supporting senior leaders or multiple departments within a complex organization
Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.
About the Opportunity
A mission-driven human services organization is seeking an experienced T-DH Administrative Assistant to provide high-level administrative and operational support to senior leadership and multiple departments, including Human Resources, Finance, and the Chief of Staff team.
Qualifications & Skills
- Associate or bachelor’s degree preferred; equivalent education and relevant experience may be considered
- 5+ years of administrative experience, preferably supporting senior leaders or multiple departments within a complex organization
- Strong organizational and time management skills, with exceptional attention to detail and the ability to manage multiple priorities and deadlines
- Excellent written, verbal, and interpersonal communication skills
- Demonstrated discretion and sound judgment when handling confidential employee, financial, and organizational information
- Ability to work independently, take initiative, anticipate needs, and make decisions within the scope of the role
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience with HRIS, ERP systems, and other business technology platforms preferred
- Valid driver’s license and reliable transportation for occasional local travel
Key Job Functions
Executive & Administrative Support
- Provide administrative support to senior leadership and designated departments
- Meet regularly with the Chief of Staff to review, prioritize, and coordinate daily tasks and projects
- Manage calendars, meetings, and scheduling, including room reservations, catering, audiovisual needs, materials, and communications
- Prepare meeting notes, presentations, slide decks, briefing materials, and other documents
- Perform general office administration, including filing, photocopying, supply ordering, and inventory management
- Submit department invoices for processing and prepare financial reports from the organization’s ERP system
- Assist with updating and communicating organizational policies and procedures
Human Resources Support
- Support HR administration and recruitment activities, including posting positions and coordinating candidate interviews
- Assist with pre-employment screening, background checks, and required employment documentation
- Coordinate new hire onboarding, including welcome communications, paperwork, orientation materials, and employee files
- Support the employee offboarding and exit interview process, including required separation documentation
- Maintain accurate and confidential personnel files and HR records
- Respond to routine employee questions and direct sensitive or complex matters to the appropriate HR team member
- Prepare employment verification letters and routine HR correspondence
- Communicate with external agencies as directed
Finance & Operations Support
- Assist with annual financial audits, compliance audits, and tax-related documentation
- Support administration of the organizational corporate credit card program
- Coordinate contract execution and routing for funding agencies, vendors, consultants, and other partners
- Maintain organized electronic financial records in accordance with organizational and regulatory requirements
- Maintain accurate gift card records and coordinate distribution information with internal teams
Apply Today
If you’re an experienced Administrative Assistant with strong organizational skills and a passion for supporting people, leadership, and mission-driven operations, we’d love to hear from you. Apply today to take the next step in your administrative career!
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
