THIS IS NOT A REMOTE POSITION. APPLICANTS MUST BE ABLE TO COMMUTE TO THE OFFICE IN BOSTON, MA, IN PERSON 5 DAYS PER WEEK.
Location: Boston Metro, MA | On-site
Hourly Pay Rate: $25
Schedule: Full-time | Monday-Friday, 8:30-5
Required: Bachelor’s degree in business, marketing, communications, or a related field, with 2+ years of administrative experience preferred. An associate degree, high school diploma, or equivalent combined with progressively responsible administrative experience will also be considered.
Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.
About the Opportunity
A mission-driven nonprofit organization is seeking an organized, detail-oriented T-DH Advancement Assistant to support its fundraising and development operations. This role provides essential administrative support to the Advancement leadership team, helping manage daily operations, donor communications, gift processing, fundraising events, and office coordination.
Qualifications & Skills
- Bachelor’s degree in business, marketing, communications, or a related field, with 2+ years of administrative experience preferred. An associate degree, high school diploma, or equivalent combined with progressively responsible administrative experience will also be considered.
- Excellent written and verbal communication skills, with the ability to provide professional, responsive customer service to donors and external stakeholders
- Strong organizational, problem-solving, and time management skills, with the ability to prioritize multiple projects and meet deadlines
- Excellent attention to detail and accuracy, particularly when handling financial transactions, donor records, and confidential information
- Professional judgment and the ability to maintain appropriate boundaries and confidentiality
- Demonstrated ability to build positive working relationships and collaborate effectively across departments
- Willingness to learn and implement fundraising and advancement best practices, procedures, and protocols
- Proficiency with Microsoft Office Suite and Google Workspace (G-Suite), along with experience using Zoom
Key Responsibilities
- Serve as the primary point of contact for donor relations, responding to donor inquiries by phone and email, monitoring the general inbox, and directing communications to the appropriate team members
- Coordinate with the President’s Office to track donor activity, manage correspondence, and ensure timely follow-up on donor-related requests
- Process daily donations and gifts, identifying the appropriate campaigns, funds, appeals, and acknowledgment letters
- Prepare, record, and distribute donor acknowledgment letters and maintain accurate gift processing records
- Post donation batches and coordinate with the Finance Department on gift processing and related transactions
- Maintain donor database integrity through accurate data entry, record updates, and ongoing database cleanup
- Coordinate team meetings, including scheduling, reminders, room reservations, and technology setup
- Prepare donor visit materials, gifts, and other meeting resources
- Compile and distribute weekly Advancement briefings for the CEO
- Assist with the planning and execution of fundraising events, volunteer activities, and donor engagement initiatives
- Update organizational information across the website and external platforms, including Charity Navigator and Candid
- Provide general administrative and office management support, including incoming and outgoing mail, check requests, expense reports, and hybrid meeting coordination
- Support employee onboarding by coordinating equipment, scheduling introductory meetings, and arranging access to necessary resources
- Monitor and maintain inventory of office supplies, branded merchandise, volunteer appreciation gifts, and essential equipment across Advancement office locations
- Perform additional administrative responsibilities and attend meetings and training sessions as assigned
- Travel locally as needed and occasionally work evening hours
Apply Today
Interested in this opportunity? Apply today! Take the next step in your administrative career and connect with our team to learn more about this position.
Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
