How to Write a Professional Resignation Email (With Examples)

When leaving your current job, you want to be sure you end things on a positive note. After submitting your two-week notice in person, it’s suggested you write a resignation email formally informing your employer and/or HR of your intentions to leave. To avoid any awkwardness when quitting, follow these tips to help you get started when writing a professional resignation email.

Why write a resignation email

Besides the obvious of professional courtesy, a resignation letter gives you the chance to thank your employer for the opportunity and everything they’ve helped you accomplish or learn. Even if you’re not leaving on good terms, it’s still recommended you mention something you enjoyed or appreciated about the job. You want to avoid burning bridges at all costs when resigning; you never know when you may need them in the future.

What to include in your email

When crafting your email, keep it brief. It’s not necessary to disclose what your next job is or where you’re going. It’s okay to leave out details! Start by stating your title and the date you will be leaving, which typically is the day you included in your two-week notice. Including your last day date will give the employer time to find a new employee to fill your role.

As mentioned above, express your gratitude for the opportunity. You don’t need to write an entire essay, but rather a few sincere sentences. It’s a good idea to mention that during your last two weeks on the job, you are willing to train any new employee(s) or create any necessary training materials that will help the next person transition smoothly. In closing, if you feel comfortable, leave your personal contact information in case they need to get in contact with you for any reason.

In short:

1. Keep your email brief
2. Include the date of your last day
3. Express gratitude for the opportunity
4. Offer to train new employee(s)
5. Leave your personal contact information

Resignation Email Example

Subject: (Your name) Resignation

Dear (name of employer or HR representative’s first and last name),

Please accept this message as formal notice that I am resigning from the position of (job title). My last day of employment will be (specific date).

I appreciate all the opportunities I have been given working at (company’s name). Working on your team has allowed me to develop my professional skills. I am happy to provide assistance during this transition.

I wish you and the company the very best going forward. If you need anything, please don’t hesitate to reach me at (personal email and/or phone number).

Best Regards,

(Your name)

Use the template above when sending a polite resignation letter. It will show that you’re a thoughtful professional and will help establish a positive, lasting relationship with your soon-to-be former boss.