Want to impress the hiring manager after your interview? Send a standout thank you email. A critical step in the job search process is following up with the people whom you spoke with during your interview. Use the outline below to craft the perfect thank you note that will leave a lasting impression.
Step 1: Gather the correct contact information
Before you begin writing your email, determine to whom this email should be sent. It’s best practice to send a follow-up to the recruiter you are working with and the individual(s) who interviewed you. You will want to research their name, email address, and pronouns if disclosed, so you address the individual correctly. Once you gathered all of this information you can start writing your email.
Tip: If multiple people interviewed you, send each person an individual thank you email.
Step 2: Make a lasting positive impression
First and foremost thank the individual for their time and consideration. Then go into detail and use this email as an opportunity to stand out among other candidates and make a memorable impression. In your email, make reference to specific topics that were discussed during your interview. You could mention any connections you made or things that stood out to you about the role or the organization. You can also elaborate more on how you genuinely enjoyed your time meeting with them and reiterate your interest in the position. Mention your relevant experience, qualifications, or any certifications and why you think you would be a good fit for the role.
Tip: Send the thank you email within 24 hours of the interview to stay fresh in the individual’s mind.
Step 3: Close the email professionally
As with any professional correspondence, end your email with an appropriate closing. A simple “Best regards” or “All the best” is sufficient. Avoid using more casual closings like “Hope this helps” or “Thanks”.
Tip: Review your email several times before sending it. Double-check that the email is being sent to the correct contact and look for any grammatical errors.
Keep all of these tips in mind when writing your email and you will be on your way to sending a professional, meaningful, and impressive thank you. Below are templates you can use to help you get started.
Examples of thank you emails:
Thank you for taking the time to meet with me today. I enjoyed our conversation about the Accounting Manager position and appreciated learning more about working with the accounting team.
This position sounds very exciting and company XYZ seems like a great place to work! I believe my 6 years of experience with financial reporting and management would make me an excellent candidate for the role.
I look forward to discussing this opportunity with you more. Please reach out at any time at 617-423-5555 or email at firstname.lastname@example.org if you have questions or concerns in the meantime.
Dear Mr. Smith,
Thank you for giving me the opportunity to interview with you and your team for the Accounting Manager position at company ABC.
The role sounds very exciting and is a position that I’m confident I’d excel in due to my prior experience in accounting and management. To follow up on our conversation about certifications, I have attached a few accounting and finance courses I have completed. I would be happy to discuss these further with you if you would like to gain a better understanding of my qualifications and skillset.
I look forward to hearing from you about the next steps. Please don’t hesitate to contact me if you have any questions or need additional information.
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